What happens when events are already planned and Mother Nature decides to put a damper on things? Let’s find out by looking at a few recent events where we literally had to weather the storm to create event success.
Believe it or not, this was the second year in a row when a potential hurricane threatened to ruin a special event for this high-end retailer. Quick thinking and a contingency plan allowed the event to shine, with a custom logo, stunning florals, dinner theater styled entertainment and memorable food and wine.
HOEDOWN AT THE RANCH:
Imagine this. An outdoor hoedown at Kualoa Ranch for an Australian incentive group, complete with over 200 picnic baskets, 120 bails of straw, Country Western entertainment… and torrential thunderstorms. That’s what was forecast for our special event and despite tents being erected at the site, the Client ended up canceling the event. Or, at least that’s what their Guests thought. Thanks to an incredible relationship we have with the Sheraton Waikiki, we were actually able, with eight hour’s notice, to collaborate and move the Event indoors. So how were we able to recreate a semblance of a hoedown? Line dancers, a mechanical bull, salvaged items from the rain drenched ranch such as picnic baskets, blankets and faux fire pits turned the ballroom into something that worked and had the company and its Guests saying “yee haw!”
QUICK THINKING AT THE WAREHOUSE:
The biggest challenge in planning events during a storm is planning around the weather’s unpredictability. The week of our Australian Incentive Hoedown – and several other Client Events – was also the same week of the Hawaii Tourism Association’s Annual Tourism Conference, for which Current Affairs was a sponsor and helped with equipment and décor. It was also thunderstorm and flashflood galore – even our warehouse flooded! In order to keep moving forward, our amazing Team bailed water & packed sandbags at our warehouse, as we continued packing product for delivery and set up. Surprisingly enough, we were also able to keep all those bails of straw out at Kualoa dry enough to incorporate into the Conference’s Annual Awards luncheon, which paid tribute to Hawaii’s paniolo. With Kualoa Ranch’s help – and horse statues – we were able to create a picture-perfect entry area befitting the Hawaiian cowboy.
Rain or shine, our Team has got you covered. Contact us to see how we can make your next event a huge success.
PS To everyone at Current Affairs, your dedication and persistence to see through the challenges that come our way are a testament to what each Client can expect when they work with Current Affairs. Mahalo!